Key point: All courses must provide students with an official, written policy clearly stating the permitted and prohibited uses of AI in learning and assessment tasks. It must be aligned with that of the educational programme (if available). If in doubt, contact the management team of your programme

The policy should be included in the course manual. It is good practice to refer to the AI policy wherever relevant (e.g., on Canvas, in assignment descriptions, etc.). It is also advised to discuss the course AI policy with students at the beginning of the course and before relevant assignments.

You may use the template below to draft your course AI policy. This template has been developed in collaboration with the Examination Board Management Sciences (BMS) and refined based on the feedback of other Examination Boards across the UT. Hence, it constitutes a good starting point for your course AI policy. For questions and advice, contact: f.m.frittella@utwente.nl

📄 Download a template for your course AI policy.

If you are a teacher or educational programme and need to draft your AI policy, make sure to include the following elements:

Framing of the AI policy as a component of academic honesty expectations at the UT, for which you may refer to the UT Student Charter—explanatory note on academic misconduct.
What categories of AI tools are permitted, e.g., tools generating text, images, code etc.
For what uses are the tools permitted or prohibited, e.g., the use of ChatGPT in a written assignment may be allowed to improve language and grammar only or to create a paper outline? Be as specific as possible to prevent unclarity.
Instructions on how students must declare the use of AI.
Consequences for the suspected use of AI: if you suspect that a student used AI in their assignment, the most effective consequence is conducting a follow-up oral inspection and reporting the case to the Examination Board (see following section).

🔗 Useful link: You may use the AI Assessment Scale (Perkins et al., 2024) to help you articulate what level of AI use is allowed in the assessment.

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