Using unassessed/unapproved external AI tools for learning & teaching purposes

Thinking of using an AI tool in your course? If the tool is not assessed or approved by UT, which is often the case with free online tools, you should be aware of the risks involved and take measures to prevent unwanted legal and financial consequences.

Before using any new tool, always check:

Has it been reviewed for privacy/security/AI-act compliance?
Does it collect/store personal data?
Is there a safer, UT-approved option?

If you are unsure, contact the privacy officer of your faculty/service department or LISA contract management (contractmanagement-lisa@utwente.nl).

If you choose to make use of an unassessed/unapproved tool:

You should be aware of the risks involved in using an unapproved tool.
You should never store or process any sensitive or personal data with(in) this tool (this includes names of colleagues, work of students, etc.).
You cannot require your students to use the unapproved tool (you can only request this and while doing so, you should always inform your students of the risks that are involved).
You should not expect university support if any issues arise while using the tool.
You should not download/install any associated software on university devices.
You should never accept any agreements or terms on behalf of the university.

For more info, please review the UT policy on the Use of Personal Applications.